Step – 6 Name the Rule in the description box and add conditions. Step –6 Designate the mailbox folder to the one that you created in step 2.
Its pretty simple once you get the hang of it. Step – 4 Now comes the fun part of automating the archival process using Rules. Step – 3 Once you have set this up, the mailbox is available to you on the left side much like any other mailbox and you can drag and drop your emails manually once you are done with them. We will use ATB_Archive as the folder name in this example. We suggest that you use “On my Mac” as the location and name it appropriately. Step – 2 Designate a name for the new mailbox and choose a location from the dropdown. Open your Mail application and click on Mailbox > New Mailbox In this post we will show you a step by step guide that you can use to set up your archive mailbox and also automatically archive your mails. Clutter Free! No more loosing important emails. When you archive the emails that you are finished with, you are left with a clean inbox that has the mails that merit your attention. The most common response to not archiving that we have heard is “I keep my emails in my inbox so that I can easily find them”.Īrchiving emails make it easy to manage your time as well as provide some structure.
They prefer to leave their incoming emails in their inbox and use “Mark as Read” and other flags to indicate actions that need to be performed on incoming emails. Most of our colleagues here at AppleToolBox do not even do it. In addition, you can manually transfer old items to a personal folder.Many of us think that Archiving is an unnecessary step when it comes to our emails. "Archive Folders" in the navigation pane of your Folder list. In Outlook 20, your archive folders will be listed under In the navigation pane of your Folder List. In Outlook 2010, your archive folders will be listed under "Archives" Properties, and then click the AutoArchive tab. To change the settings for individual folders (e.g., Select or deselect the first checkbox to enable or disableĪutoArchive.Outlook will then archive items based on the settings you chose.
In the Ribbon, select AutoArchive settings.Setting up AutoArchive and accessing your messages in Outlook In Outlook 2010 The Outlook folders with AutoArchive automatically activated, alongĪnd Drafts folders do not have AutoArchive activatedĪutomatically. Byĭefault, it will prompt you before archiving items every 14 daysĪnd delete expired email messages from your mailbox. Your computer's hard drive, or a workgroup or departmental server. Other items to a separate personal folder (. Note: AutoArchive is not available in versions ofĪutoArchive is a feature in Outlook that moves old mail and Information here may no longer be accurate, and links may no longer be available or reliable.
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